37 Executive Support job postings in the Paterson, New Jersey area

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Job listings, help wanted ads and employment postings (last updated on Sunday, July 5)

Document Control Specialist QC Lab


NJ-Saddle Brook, Job Description Position: Document Control Specialist Department: Quality Control/R&D Reporting Structure: Reports to: QC Lab Manager/VP Technical Services Reporting to this Position: No Direct Reports BASIC FUNCTION To perform the administrative services which may include office clerical and support services to the QC Lab and related Project Management Department. RESPONSIBILITIES Coordinate, pre … MORE INFO

Executive Assistant


NJ-Fairfield, Overview: Responsible for providing executive level administrative and project support to the President & CEO as required. Responsible for all communications to and from the office of the President & CEO (written, verbal) as required. Translation from Japanese to English and vice versa as required. Interact in a professional manner with all divisional departments, foreign affiliates, outside agenc … MORE INFO

Administrative Assistant


NJ-East Rutherford, Are you an administrative professional interested in advancing your career in a fast-paced growing company? If you’re computer savvy, have stellar client interfacing skills, and are interested in taking on new and challenging work, please read on… Home Source Industries, is seeking a self-starting administrative assistant to perform a variety of highly complex tasks and to professionally support t … MORE INFO

Regional Maintenance Coordinator


NJ-East Orange, Regional Maintenance Coordinator Location/Site Description: Oversee the maintenance functions of the properties in and around Newark, NJ. Position Summary: Ensure that the physical condition of each property in the region satisfies ownership and management objectives. Essential Functions: Monitors all vacant apartments in the region on a weekly basis in order to keep track of their status with reg … MORE INFO

Maintenance Planner-Scheduler, MRO


NJ-Newark, Maintenance Planner-Scheduler, MRO We currently have an immediate opportunity for a Maintenance Planner-Scheduler, MRO to join our Ingredients Division at the Firmenich Chemical Manufacturing Center in Newark, NJ. Summary: Responsible for coordination of planning activities between production planner and maintenance groups for scheduled intervention of assets for preventative maintenance activitie … MORE INFO

Executive Assistant


NJ-Parsippany, Provides executive-level administrative support to the SVP GM of Resource Efficiency North America (RE-NA), Head of Finance, and other members of management. This position will also provide support to BL Silica. The incumbent will interface with all levels and functions of the company and will be expected to demonstrate professionalism at all times by performing the required duties of the position … MORE INFO

Administrative Assistant


NJ-Parsippany, Qualified candidate will have strong written and verbal communications skills, excellent organizational ability and strong PC skills including Word, Excel, Powerpoint and a PC database program. Must be detail-oriented and able to multitask. This is an entry level hands-on position and is an excellent way to learn about the publishing business. Great benefits for the right candidate. … MORE INFO

Executive Administrative Assistant


NY-New York City, Tiger Information Systems has Temp-to-Direct Hire and long term temporary positions in New York's top financial firms for experienced Executive Administrative Assistants with an hourly pay rate of $24 - $28 an hour. while temping. These positions are for executive-level assistants that thrive in a busy environment and have 5 plus years of experience working in a large corporate environment (experi … MORE INFO

Administrative Assistant


NY-Manhattan, Summary Ideally, the candidate for this position should have 2-3 years of experience who, most importantly, is a highly motivated multi-tasker. The candidate should be willing to take on additional responsibility when needed and looking to learn and grow as an administrative professional. The ideal candidate will be supporting the Private Funds Group and provide administrative support to the team … MORE INFO

Executive Assistant


NY-New York, We are currently seeking an experienced Executive Assistant to provide administrative support to a senior executive. Responsibilities include: Extensive meeting and calendar management Coordinating with other Executive Assistants on scheduling Screening phone calls, drafting correspondence Project coordination Interaction with management team and board members Minimum Requirements: Bachelor's Degr … MORE INFO

Executive Assistant to SVP, Operations Jersey City $70K


NJ-Jersey City, Innovative web-based financial services is seeking an upbeat, enthusiastic Executive Assistant to support a senior-level executive in their Jersey City office. Successful candidate will be proactive, supportive and engaging. Will be responsible for coordinating international and domestic travel arrangements, managing expenses, and managing a busy calendar of internal and external meetings. Must di … MORE INFO

Executive Assistant


NJ-Parsippany, Join Us! Fiserv has been named to FORTUNE magazines 2015 list of Worlds Most Admired Companies. This is the second consecutive year the company has been named to the list, which is a definitive benchmark of corporate reputation. “Our people are the foundation upon which this recognition is based and I'm very proud of their commitment to client excellence. Their dedication to serving our clients e … MORE INFO

Executive Assistant


NY-New York City, Job Description:
· Heavy phone scheduling with conference calls and meetings.
· Expense reports- preparation and follow up to transactions listed on AMEX card. Obtain necessary receipts. Has access to corporate card for picking up details on exec's travel
· Travel coordination- booking through company travel vendor. Constant changes to schedule when traveling
· Maintaining various calendars includ … MORE INFO

$$ Big Package $$ - Executive Assistant - Private Equity


NY-New York City, AAVIS RESOURCES Executive Assistant — Private Equity $90K + VERY Big BONUS Need excellent computer skills including PowerPoint Work for more than one person Great Group 20 years experience Excellent opportunity Great benefits www. aavisresources. com … MORE INFO

$80k Executive Assistant - Executive Search


NY-New York City, AAVIS RESOURCES $80K Executive Assistant - Executive Search Support top Executive Great work environment Heavy calendar maintenance Previous experience in similar environment Great organizational skill Top communication skills: written & verbal Excellent opportunity Top benefits www. aavisresources. com … MORE INFO

Executive Assistant


NY-New York, Job Overview: Our vision is to build a dynamic social media platform allowing professional athletes around the world to connect privately with peers and benefit from a comprehensive offering of business and lifestyle services. To achieve this, we need strong support for our executive team to meet; work and network with internal and external shareholders that will help us achieve this vision. The E … MORE INFO

OPEN HOUSE Executive Administrative Assistants with High PowerPoint Skills


NY-New York City, Executive Administrative Assistants with excellent PowerPoint skills
· for those new to Prime Staffing THIS WEEK for this role only: Prime Staffing is one of New York’s leading staffing firms, specializing in temporary and permanent full-time placements. We are currently interviewing to place several full-time placements of Executive Administrative Assistants with excellent PowerPoint s … MORE INFO

Administrative Assistant


NY-New York City, MANATT, PHELPS & PHILLIPS LLP is one of the nation’s premier law and consulting firms known for quality and extraordinary commitment to clients & integrated, relationship-based services. We are notably progressive and entrepreneurial and are deeply committed to diversity, public service, and excellence in all we do. The New York City office of Manatt, Phelps & Phillips, LLP currently has a great o … MORE INFO

Executive Assistant


NY-New York City, IN JOB NEW YORK We are an International Recruiting Firm with three offices in US, as well as subsidiaries in Europe and Asia. We specialize in professional staffing, temporary, permanent recruiting & executive search. JOB TITLE: Executive Assistant DESCRIPTION: We are looking for an enthusiastic team player interested in being a part of a multinational luxury firm. RESPONSIBILITIES Planning and sc … MORE INFO

Payroll & Benefits Assistant


NY-New York City, Payroll & Benefits Assistant RESPONSIBILITIES Enter and process bi-weekly payroll via ADP in US and Canada. Process monthly global payroll for employees in China, Singapore, Mexico and UK. Establish state tax ID numbers for withholdings. Review and verify W2's. Process unemployment claims. Reconcile 401k payouts and loan applications. Assist with annual budgets and forecasting. QUALIFICATIONS A mi … MORE INFO

Exec. Admin. Assistant -TEMP- Pvt Equity - Corporate


NY-New York City, Executive Administrative Assistant -TEMP- Private Equity - Corporate Role: Part-time temporary support for maternity leave coverage. - Admin/EA position. Seeking a high end corporate EA who has direct experience supporting Corporate Level Executives. The role requires a high degree of professionalism, confidentiality and MS software proficiency. • Must be a critical thinker, enthusiastic, confiden … MORE INFO

Administrative Assistant


NY-Yonkers, ANDRUS nurtures social and emotional well-being in children and their families by delivering a broad range of vital services and by providing research, training and innovative program models that promote standards of excellence for professional performance in and beyond our service community. The Administrative Assistant provides administrative support primarily to the Vice President and Chief Ope … MORE INFO

Administrative Assistant


NY-New York City, ADMINISTRATIVE ASSISTANT (PENN STATION) Responsibilities: Answer multi-line phone in a polite, respectful manner Keep an up-to-date inventory of office supplies and order when necessary Maintain conference room schedules Update and maintain our website and all marketing materials Meet and greet clients and candidates in a sophisticated and courteous manner, including supplying coffee or water, dir … MORE INFO

Executive Assistant to the President


NY-New York City, EXECUTIVE ASSISTANT (PENN STATION) Responsibilities: Maintain accurate and current records for candidate applications, job descriptions, client companies, contacts and placement activity utilizing proprietary software and Excel Meet and greet clients and candidates in a sophisticated and courteous manner, including supplying coffee or water, directing them to the conference room, etc. Direct and m … MORE INFO

Administrative Services Professional


NY-New York City, Responsible for collecting time sheets and ensuring accuracy of hours and proper signatures of temporary employees Import and categorize all time sheets in client folders on network drive Review and import temporary employee time sheets for into a spreadsheet for each branch and coordinate payroll with payroll department. Communicates with the Payroll Department regarding new hires, terminations, … MORE INFO

Shown below: Paterson executive support area jobs provided by Indeed job search

Corporate Compliance Executive Administrative Assistant - Jersey City

JPMorgan Chase – Jersey City, NJ – Indeed.com

Telephone coverage for multiple executives. Provide administrative support for the team. Corporate Compliance Executive Administrative Assistant - Jersey City. . . . … MORE INFO

Executive Assistant

Prudential – Roseland, NJ – Indeed.com

Provide back-up support for other Executive Assistants, as required 5 years administrative experience working for a senior executive or team of executives. . . . … MORE INFO

Administrative Associate - Career Building Opportunity

First Allegiance – Bayonne, NJ – Indeed.com

Solicit and expedite support documentation. Customer service, call center, administrative assistant, admin executive assistant, sales, accounting, property. . . … MORE INFO

Executive Assistant

OfficeTeam – Paramus, NJ – Indeed.com

A large company in Bergen County is seeking an administrative assistant to support their senior leadership team. . . . … MORE INFO


Ajilon – Parsippany, NJ – Indeed.com

Our reputable client in the Florham Park area is looking for an Executive Assistant to support their C-Suite professional. . . . … MORE INFO

Executive Assistant

Prudential – Newark, NJ – Indeed.com

Able to support executives remotely, collaborating well with administrative staff in different locations. . . . … MORE INFO

Help Desk Level 2 Support

Havas Health – New York, NY – Indeed.com

Supports an office, communicates with executive management, and advances IT values. Help Desk Level 2 Support. Phone support, in person, or remotely. . . . … MORE INFO

Recruitment Director

Community Blood Services – Montvale, NJ – Indeed.com

Superb oral and written communication skills required as well as strong negotiation, presentation and liaison skills. Ability to operate independently and deal. . . … MORE INFO


Flamingo International – New York, NY – Indeed.com

So by understanding people and brands through a cultural lens, we look to deliver the truly big ideas, which create opportunities for growth for our clients. We. . . … MORE INFO

Executive Assistant - Greenwich, CT

Townsquare Media Group – Greenwich, CT – Indeed.com

Provide general administrative support to Executives and their teams including screen incoming phone calls, scanning, email correspondence, coordinating. . . … MORE INFO

Executive/ Administrative Assistant

StepStone Global – New York, NY – Indeed.com

Assist with event logistic coordination and support. Active executive calendar management for the various members of the New York office. . . . … MORE INFO

Systems Administrator

Ellucian. – Jersey City, NJ – Indeed.com

Assist Executive Director of IT in allocating and scheduling resource in support of the Master Work Plan. Performing periodic performance reporting to support. . . … MORE INFO

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